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Request forms

"*" indicates required fields

Please select and complete the form that best suits your needs:

Bus shelter poster request – design reviews, approvals, and placements

Design review request – submit your design for Brand review

Logo request – official unit logos

BrightSign digital signage request

Brand and Trademark approval request

NAU name/logo/mark and image use permission request for non-NAU entities

Promotional item artwork review and approval request

This form is for obtaining approval for artwork (including logos) used for promotional (giveaway) items. Approval is required prior to placing an order with a licensee. Purchasing will require a copy of this artwork approval for PCard reconciliation.

Licensee name *

Upload design file(s) *

Max. file size: 29 MB.

Intended Use *

Display item

Fundraising item

Promotional giveaway

Staff uniforms

Other

Display item *

Please note where item is intended to be displayed and who the majority of the audience will be. Include link to the item and imprint size.

Fundraising item *

Please note where funds raised from the item will be directed, if the NAU Foundation is aware of this item being produced, quantity of item being ordered, and who the intended audience is.

Promotional giveaway *

Please include quantity of item being ordered, who the intended audience for the promotional item is, and where the item will be given away.

Other *

Other notes or information

Logo request – official unit logos

This request form is for official NAU departmental logos or any institutional or college logo that is not currently available on our website.
To help us best serve your logo needs, be sure to fill out this form as completely as possible.
Please allow five business days for us to process and respond to your request.

Proposed due date *

Is this a hard deadline? *

Yes, it is

Attach an image sample if needed

Drop files here or

Max. file size: 29 MB, Max. files: 3.

New unit name *

Design review request

Please fill out this form as completely as possible and attach applicable documents. Submitted requests include the review of a design for NAU brand compliance and consistency, and may include recommendations to improve the effectiveness of your design. Reviews of content are typically not included, and thus any content included in your design should not be considered approved by Strategic Communications. After you submit the form, a representative will reach out to you within five business days with the results of the design review.

Design reviews do not include ADA remediation and the PDFs cannot be distributed digitally unless they are ADA compliant. If you need your PDF to be ADA compliant to distribute digitally, you can submit a request to the university’s Usable Materials Center.

Project title *

Short project description *

Production specs *

Include product size and distribution quantity, if known, and any additional notes that will help explain your vision. If looking for a recommendation, please let us know.

Audience *

Check all that apply:

ABOR/legislator

Alumni/donors

Local community

Parents, current

Parents, prospective

Students, current

Students, prospective

Other

Other *

Distribution method *

Check all that apply:

Other *

Purpose *

Awareness/outreach

Fundraising

Recruitment

Retention

Other

Other *

Proposed due/posting date *

Please note your due date is proposed and the actual delivery may fluctuate based on current projects and time available between your submission and desired due date.

Is this a hard deadline? *

Yes, it is

Intended distribution date *

Please attach supporting documents. *

Max. file size: 29 MB.

Bus shelter poster request – design reviews, approvals, and placements

Please fill out this bus shelter request form as completely as possible and attach applicable documents. Submitted requests include bus shelter poster design review requests and bus shelter location approval and assignment requests. Once you go through this process, you will receive a bus shelter approval form stating that the bus shelter poster is approved with the locations and timing of the placements. This bus shelter approval form is required for you to order your poster(s) from Printing Services and have them placed across campus at the designated locations.

Bus shelter posters are 24” wide x 36” high. They are hung and removed on the 1st and the 15th of each month. They are installed for at least one month, you can request they hang for longer, but it depends on the availability of the locations around campus.

Reviews of content are typically not included with requests. Please double check your content for accuracy, spelling, and grammar before submitting. Any content included in your design should not be considered approved by Strategic Communications.

Project title *

Proposed installation date *

Is this a hard deadline? *

Yes, it is

Please attach supporting documents. *

If designs are part of a campaign, please include documents showing the overall campaign and other materials used for the same campaign.

Max. file size: 29 MB.

BrightSign digital signage request

Please allow five business days for us to review and respond to your request. Note that your submitted image(s) are subject to the Brand Management team review and approval prior to posting to ensure your submission meets the following criteria as well as the ones specified under requirements for digital signage requests:

1. must NOT contain visual or written content that

a. advocates for or implies endorsement of a particular political position, issue, or opinion by the university

b. promotes personal opinion or advocacy of an issue

c. promotes or endorses any organization or its product that has no affiliation or partnership with the university

2. must have an appropriate and properly used NAU logo, more information can be found here.

Upload images (dimensions: 1920×1080 px). *

Drop files here or

Accepted file types: jpg, jpeg, png, Max. file size: 29 MB, Max. files: 5.

Display dates *

List each slide title individually removal dates. Note: We no longer schedule slides for publication. Please submit when they are ready to be published.

NAU name/logo/mark and image use permission request for non-NAU entities

This form is for non-NAU organizations and community members to request the use of university-owned assets – like name, logo, mark, and image. Please allow five business days for us to process and respond to your request.

Request permission of using *

NAU institutional name/logo(s)/mark(s)

Name/logo/mark of an NAU unit

NAU-owned image(s)

I am a(n) *

Non-NAU requestor

NAU requestor

On behalf of (an external partner)/requesting organization *

Partnership status with this external organization *

Requesting organization *

Partner NAU unit (if applicable)

Is your organization non-profit? *

Yes

Intended use *

Website display

Collaterals (marketing and promotional materials)

Publication (books, reports, and papers)

Intended format *

Digital

Intended use duration *

Intended launch date *

Proposed permission receipt date *

Is this a hard deadline? *

Yes, it is

Please explain *

Mockup link *

Include a link to a webpage or a mockup image file of the intended use of any NAU name, logo(s), mark(s), and/or image(s).

Brand and Trademark approval request

Please allow five business days for us to process and respond to your request.

What service are you requesting? *

New mark

New name

New slogan

Upload design files for your new mark. *

Drop files here or

Accepted file types: eps, ai, indd, Max. file size: 29 MB.

Color descriptions for new mark. *

What new name are you requesting? *

What new slogan are you requesting? *

Target audience and market(s) *

Expected use *

Communications

Giveaway/promotional items

Promotion

Selling product/revenue generation

Special programming

Unit or program advertising

Other

Other *

Expected length and cadence of use *

Temporary program for a specified three-month window, limited promotion twice a year, no predetermined sunset, etc.

Intended launch date or timeline *

Intention to register the new name/mark/slogan *

Yes

Intended domain for registration *

Arizona

Federal (the United States)

International

Justification *

Please elaborate on reasoning why you think this should be federally or internationally registered. Please note that it could take anywhere from 12-18 months to federally register a trademark.

Registration costs *

Please also note that the requesting department is responsible for covering all the registration costs for USPTO and IP attorney fees. Do you have the appropriate budget approval to cover these costs?

Yes

Informal research results *

Information gleaned from intentional digital search engine searches and any external agency that has supported the development of the new name/mark/slogan about similar names/marks/slogans for similar goods/services in the market and why the unit making the request considers the new name/mark/slogan different from what is already in use.

Use status of the new name/mark/slogan *

Already in use (prior to the launch of this procedure)

In finalization phase

Finalized and agency services have been paid for

Other

Other *

Additional notes

Hidden

Non-NAU on-campus filming permission request

Hidden

The NAU Review content submission

Hidden

Press release request

Marketing and branding materials review request

Short description of materials submitted for review *

Purpose *

Awareness/outreach

Fundraising

Recruitment

Retention

Other

Other *

Target audience *

Distribution channel/method *

Proposed due date for approval *

Please note that the actual delivery date may vary from the proposed due date depending on the time available between your submission and the desired due date, as well as the team capacity. If we cannot meet your proposed due date, we will be reaching out to inform you accordingly prior.

Is this a hard deadline? *

Yes, it is

Content review – limited to

o spelling, grammar, matching of the university’s editorial style(https://in.nau.edu/writing-style-guide)

o compliance and alignment with the university’s brand (https://nau.edu/brand-strategic-communications/nau-brand/) and its voice and tone (https://nau.edu/brand-strategic-communications/brand-center/voice-tone/#dynamic-link-1), and

o recommendations to improve effectiveness of the written content.

Please attach supporting documents *

Max. file size: 8 MB.

I verify that the written content submitted is accurate. *

Yes

Was University Advancement involved in developing the content of this submission? *

Yes

Was Strategic Enrollment involved in developing the content of this submission? *

Yes

Was Student Affairs involved in developing the content of this submission? *

Yes

Requester contact information

Name *

Email *

University department/division *

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Comments

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ON THIS PAGE

Request forms

Promotional item artwork review and approval request

Logo request – official unit logos

Design review request

Bus shelter poster request – design reviews, approvals, and placements

BrightSign digital signage request

NAU name/logo/mark and image use permission request for non-NAU entities

Brand and Trademark approval request

Non-NAU on-campus filming permission request

The NAU Review content submission

Press release request

Marketing and branding materials review request

Requester contact information